General Instructions: Fill out the required fields across all 4 pages outlined below. If you are unclear about what a specific field is asking for, reference the Data Elements Description page for more information. For additional questions, please contact rhoffman@empowerk12.org
When done filling out the pages upload the file as an .xlsx to the appropriate task.
PROGRAM SUMMARY TEMPLATE
Description: Information about the program.
What are the structure, subject, frequency etc. of your program(s)?
What time of day does tutoring take place?
What is the modality?
Instructions:
One row per program per subject. Fill in required information.
Note that Program name is only necessary if there are multiple programs within a subject. For Option Sets, pick from the given list.
For Free Form text or Numbers, either type directly in the field or copy and paste.
Notes: A program is a specific model of tutoring. A tutoring organization can have multiple programs. If you are tutoring more than one program within one subject, you will need to list the program separately.
Program name will be used to populate Program on the Student Collection Template and Student Attendance Template.
TUTOR SUMMARY TEMPLATE
Description: Information about each tutor type by location and by subject.
How many of each tutor type are there by subject for each location?
How many tutors are there overall at a location?
Instructions:
One row per subject per tutor location.
In the light gray section at the top with Tutoring Location filled in as 'All, record the total number of each tutor type for math, ELA and overall number of each tutor type for ALL locations combined.
Repeat in the yellow sections for each separate tutoring location by entering in the number of each tutor type by subject. For math and ELA, record the total number of tutors for each subject at the given location. Overall should be the overall number of tutors at the given location.
DO NOT SUM ELA and math tutors for the overall as there might be overlap between subjects, instead provide the total count of tutors at the location.
Notes: Each Location and overall should include the following:
Math = Number of Total Math Tutors by type
ELA = Number of Total ELA Tutors by type
Overall = Number of Tutors at the Location by type
STUDENT COLLECTION TEMPLATE
Description: Information about the students including demographic and tutoring information.
Which students are enrolled?
What schools does the student attend and what are their demographics?
In which subjects is the student receiving tutoring?
Instructions:
One row per student. It is important to not duplicate any students.
If student rosters change, do not remove students, just add new students.
If a student takes part in more than one tutoring program for your organization then you can list them once for each program - this is the one exception to the one row per student rule. If this is the case, ensure the duplicate student has a different program listed for each time they are on the list.
Fill in required information. For Option Sets, pick from the given list. For Free Form text or Numbers, either type directly in the field or copy and paste.
Notes: Program name will only have a drop down option if filled out on Program Summary Template -- if missing or incorrect check Program Summary Template. Make sure the date is in a date format (MM/DD/YYYY or m/d/yyyy) and not saved as text.
STUDENT ATTENDANCE TEMPLATE
Description: Information about session level attendance by student.
Which sessions did students attend or miss?
Instructions:
One row per session for each student that was supposed to attend that session.
Fill in required information for each session. For Option Sets, pick from the given list. For Free Form text or Numbers, either type directly in the field or copy and paste.
Notes: Tutoring Provider Student ID is po
DATA ELEMENTS DESCRIPTION (REFERENCE ONLY)
Description: Information about the different data elements, including what page they are located, a description, and what type of data to include.
Instructions: Use as reference for additional details about data elements (do not edit)
OPTION VALUES (REFERENCE ONLY)
Description: List of option values for option sets.
Instructions: Use as reference to see Option Sets (do not edit)
pulated from Student Collection Template -- if missing or incorrect check Student Collection Template. Program name will only have a drop down option if filled out on the Program Summary Template. Make sure the date is in a date format (MM/DD/YYYY or m/d/yyyy) and not saved as text.
When done filling out the pages upload the file as an .xlsx to the appropriate task.
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